GlobeMed
The Global Medical Relief Program
of UMKC

Committee of External Relations: Shall be in charge of all interactions with outside agencies and

organizations, including hospitals, dental care facilities, medical supply companies, etc. Handles all the work with building partnerships with these organizations. Consists of persons who have interests in the committee, or who have connections with hospitals, health care facilities, pharmacies, etc., either in their hometowns or in the KC metro area.

Committee of Internal Relations: Essentially involved in publicity. Shall be responsible for

communicating our goals to the surrounding campus community. Contributes to the recruitment of new members. Makes and posts fliers, sends emails, makes sure that everyone on campus knows what we are doing. Consists of persons who have interests in the committee, or persons who are active in Greek Life or other clubs/organizations on campus, or who otherwise have affiliations on campus.

Committee of Logistics: Shall be responsible for transporting, storing, inventorying, valuing and

ensuring the safety of all the supplies that are donated. Makes sure that every item that is donated is properly cataloged and packed for shipment. Consists of persons who have interests in the committee, or persons who have ready access to modes of transportation or have other means of helping to brainstorm/transport materials. Also consists of persons who are organized and would be interested in keeping records of things.

Committee of Fundraising: Shall facilitate fundraising initiatives and raises the money needed to

make our shipments possible and to run our organization. Shall initiate fundraising events on a regular basis. Consists of persons who have interests in the committee, or persons who have fundraising ideas. Also consists of persons who may have ties to corporations or businesses.

Article VI.

Officers. The Executive Board shall consist of an Executive Director, a Director of External Relations, a Director of Internal Relations, a Director of Logistics, a Director of Fundraising, a Treasurer, a Secretary, and an Historian. Assistant Directors of each committee may also be elected. Each officer shall hold office until he or she resigns or is removed or is otherwise disqualified to serve. Elections will be held as needed, i.e. at such time as an officer will be graduating or at such time as he or she will want to resign or is disqualified to serve. A resigning or departing officer must be succeeded by one who is elected and qualified by a majority vote of the entire organization. A resigning or departing officer shall give written notice of his or her resignation or departure to the Executive Director and the Executive Board at least three months prior to departure, and this three-month period shall serve as a period of Apprenticeship, at which time the departing officer shall mentor the incoming officer in the actions and responsibilities of his or her respective position. An election will occur at the general meeting that follows the aforementioned meeteing of the Executive Board of Directors, and as with all elections that occur within this organization, other members who wish to run for the position may place their names on the ballot. At all elections, each candidate must present his or her positions, attitudes, and reasons to support his or her candidacy to the general membership in either a written or verbal manner.

Article VII.

Advisor. The advisor or advisors for this organization shall be decided upon by the Executive Officers of the organization. At least one qualified faculty, staff, or community member must be selected by the membership as an advisor.

Article VIII.

Finances. The books of account which involve funds imparted directly by the University shall be kept up to date and open to the inspection of the University auditor.

Article IX.

Amendments. These Constitutional Articles may be altered, amended, or repealed and new Articles adopted by approval of the Executive Board. The amendment or issue to be considered, if brought up by a member of the general membership, should be discussed at committee meetings and voted upon by the committee membership. A majority of the vote of the committee will be established, and this vote will be represented by the committee Director who shall act as delegate at the Executive Board meetings. At that time, a majority vote of approval by the Executive Board will determine the adoption of the proposed Article or Amendment. Alternatively, the amendment or issue to be considered, if brought up by a member of the Executive Board, may be discussed at meetings of the Executive Board and prescribed for adoption by the board at that time. It is further understood that if this organization desires at any time in the future to change in any way the provisions of this charter, that before such action is taken, the organization will submit for approval to the Student Government Association and the Student Life Office every detail of the desired changes to be made.

Article X.

By-laws.

Section I. Duties of Executive Officers

It is understood that the duties of the executive officers and of the committees may occasionally overlap and that there should always be an attempt to collaborate efforts in an efficient manner in order to further the progress of this organization’s operations.

The Executive Director shall preside over meetings of the Executive Board and meetings of the GlobeMed membership. He or she shall serve to assist in the operations of the organization via assistance in the representation and proceedings of the four committees. He or she shall arrange agendas for meetings, which shall always include a period of time at which to discuss other issues brought up by other officers and/or members. He or she shall be the primary conduit for the communication between GlobeMed-UMKC and the GlobeMed National offices in Chicago. He or she shall make final approvals of activities. He or she, with the Secretary, shall receive the Progress Reports of the committee Directors and shall be responsible for keeping the GlobeMed membership well-informed about the progress and events of the organization. Thusly, he or she shall be currently notified of new members, new hospital/business/etc. affiliations, new fundraising initiatives, and new logistical developments. He or she shall finalize project initiatives, which shall occur on a regular basis. He or she shall assume responsibility for any miscellaneous obligations that do not fall under the jurisdiction of any other officer of the Executive Board.

The Director of External Relations shall be responsible for leading the External Relations Committee’s aforementioned objectives. The Director of External Relations shall be responsible for the organization and communication of the committee. He or she shall preside at the meetings of the External Relations Committee. He or she shall draft Progress Reports after each committee meeting and shall submit these to the Executive Director and Secretary. He or she is responsible for relaying to the Executive Director the information pertaining to new institutions’ commitments to GlobeMed-UMKC. He or she shall be the primary point of contact between all hospitals, health care facilities, pharmaceutical companies, and other similar institutions.

The Director of Internal Relations shall be responsible for leading the Internal Relations Committee’s aforementioned objectives. The Director of Internal Relations shall be responsible for the organization and communication of the committee. He or she shall preside at the meetings of the Internal Relations Committee. He or she shall draft Progress Reports after each committee meeting and shall submit these to the Executive Director and Secretary. He or she shall be responsible for relaying any new recruits’ names and contact information to the Secretary.

The Director of Logistics shall be responsible for leading the Logistics Committee’s aforementioned objectives and shall be responsible for the organization and communication of the committee. He or she shall preside at the meetings of the committee. He or she shall draft Progress Reports after each committee meeting and shall submit these to the Executive Director. He or she shall be responsible for the organization of GlobeMed-UMKC packing days. He or she shall be responsible for the organization of the logistical aspects of supplies drives and of all other logistical aspects of any other GlobeMed-UMKC event. He or she shall bear the keys to every storage facility or any other secured spaces. He or she shall be the primary point of contact between all shipping companies, storage facilities, members who have transportation means, and other persons or institutions involved with the logistical aspects of our operations.

The Director of Fundraising shall be responsible for leading the Fundraising Committee’s aforementioned objectives. The Director of Fundraising shall be responsible for the undertaking of the committee’s regular fundraising initiatives. He or she shall preside at the meetings of the Fundraising Committee. He or she shall be responsible for the organization and communication of the committee. He or she shall draft Progress Reports after each meeting of the Fundraising Committee and shall submit these to the Executive Director. He or she shall be the primary point of contact between all patrons, business patrons, and other persons or institutions involved with the fundraising aspects of this organization’s operations.

The Treasurer shall: have charge and custody of, and be responsible for, all funds and securities of Global Medical Relief Program-UMKC, and deposit all such funds in the name of the organization in such banks, trust companies, or other depositories as shall be selected by the Executive Officers; receive, and give receipt for, monies due and payable to the organization from any source whatsoever; disburse, or cause to be disbursed, the funds of the organization as may be directed by the Executive Officers, taking proper vouchers for such disbursements; keep and maintain adequate and correct accounts of the organization's properties and business transactions, including accounts of its assets, receipts, disbursements, gains and losses; exhibit at all reasonable times the books of account and financial records to any Officer of the organization, on request therefore; render to the Executive Officers, whenever requested, an account of any or all of his or her transactions as Treasurer and of the financial condition of the organization; prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports; in general, perform all duties incident to the office of Treasurer and such other duties as may be required by law, or which may be assigned to him or her from time to time by the Executive Officers.

The Secretary shall: certify and keep the original, or a copy, of this Constitution and these Bylaws as amended or otherwise altered to date; keep a book of minutes of all meetings of the Executive Board and meetings of the GlobeMed-UMKC membership, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof; see that all notices are duly given; be custodian of the records; exhibit at all reasonable times to any Executive Officer, on request therefore, the Constitution, the Bylaws, and the minutes of the proceedings of the directors of the organization; keep record of each member and new member, especially with regard to contact information and committee assignment(s); in general, perform all duties incident to the office of Secretary and such other duties as may be assigned to him or her from time to time by the Executive Board.

The Historian shall: be the custodian of GlobeMed-UMKC's past; gather and record the present to preserve it for the future; maintain a scrapbook to document important events in the life of the organization; detail the scrapbook such that it provides a look into the past and illustrates the growth achieved; add names, dates and short descriptions in order that future members will know what took place. On a yearly basis, he or she shall: create and maintain a scrapbook; keep complete and accurate records illustrating the organization’s activities; take pictures or collect member photos illustrating activities; collect newspaper articles, thank-you notes, certificates, awards; collect event programs and souvenirs; label and date entries. He or she shall make available those photos or records to any member of the organization who may need it for promotional purposes, publication purposes, etc.

Section II. Conduct of Meetings

Meetings of the Executive Officers shall be presided over by the Executive Director. Meetings of the GlobeMed membership shall be presided over by the Executive Director and Executive Officers. Meetings of the individual committees shall be presided over by the respective Director and Assistant Director, if applicable. The Secretary shall act as secretary of the meetings of the Board and of the meetings of the GlobeMed membership. Directors of the committees, or the appointed Assistant Director, shall act as secretaries for the meetings of the individual committees.

Meetings of the Executive Board are for the purposes of discussing, organizing, and planning events and of deliberating decisions relevant to GlobeMed-UMKC operations. Prior to each Executive Board meeting the following events will have occurred: meetings of the individual committees; Progress Report submissions to the Executive Director; submissions of the minutes of the committee meetings to the Executive Director; Preliminary Agenda drafting by the Executive Director. The last part of each Executive Board meeting shall be designated for general announcements in which officers and/or members who wish to discuss an event/concern of theirs will be able to do so with the Executive Officers. The meeting should involve discussions of the progress of each of the committees as well as of miscellaneous points from the Executive Director.

Following each Executive Board meeting, the following events shall occur: the minutes of the meeting as taken by the Secretary shall be forwarded to the Executive Board and National GlobeMed offices by the Secretary; additional pertinent comments shall be relayed to the Executive Board by the Secretary or the Executive Director.

Meetings of the GlobeMed membership are for the purpose of informing all members of upcoming events and recent decisions which affect GlobeMed-UMKC operations. Organization of members for the upcoming events should also occur. The holding of such meetings should occur after the individual committee meetings and after the Executive Officer meeting. The last part of each meeting will be open to questions and comments. Following each GlobeMed-UMKC membership meeting, the following events shall occur: the minutes of the meeting as taken by the Secretary shall be forwarded to the GlobeMed-UMKC membership and Executive Board and National GlobeMed offices by the Secretary; any more pertinent material shall be passed on by the Secretary or the Executive Director.

Section III. Expenses and Reimbursement

It is understood that small expenses, namely those under $50.00, may be shouldered by an Executive Officer or a GlobeMed-UMKC member, and that these individuals shall be reimbursed for such expenses pending the submission of a receipt of their transactions to the Treasurer. It is also understood that large expenses, namely those requiring more than $50.00, shall be pre-approved by the Treasurer and the Executive Director before such allocations of funds may occur. Disbursements of funds may be cosignatory between the Treasurer and the Executive Director.

Section IV. Elections

It is understood that the elections of this organization shall occur on an as needed basis. Long-term holding of positions is for the purposes of efficiency for and accommodation to the necessity of building long-term relationships with institutions established outside of the university. At any time, if there is general discontent with an officer, then by due process that officer’s position will be evaluated by the Executive Board and if needed, put up for an election at the following general membership meeting. At all elections, any candidate must present his or her positions, attitudes, and reasons to support his or her candidacy to the general membership in a written or verbal manner. Nominations can be made in the days or weeks leading up to the election meeting, but not on the day of the meeting.

Section V. Evaluations

One week prior to each April and November Executive Board meetings, anonymous evaluations of each officer are to be completed. Blank evaluations are to be submitted to each officer one week in advance by the Executive Director, and will go via hardcopy or email. Evaluations shall always include areas for general comment, assessments of the performance of each officer, and an assessment of whether or not the officer in evaluation should be allowed another semesteral term of service. Completed evaluations will be collected at the April and November Executive Board meetings by the Executive Director, after which time the Executive Director will compile the various comments for viewing by each Executive Officer at the May and December Executive Board meetings. At the May and December Executive Board meetings, the Executive Officers shall take a moment to view their evaluations, and any concerns may be brought up, discussed, and decided upon at that time.

Section VI. Discharge

The concern for discharge of a particular officer shall be determined to be a concern by the aforementioned evaluations. If a majority of the Executive Board had evaluated a particular officer to be disallowed from another term of service, the Executive Director shall make that known at the following May and December Executive Board meetings. At that time, the officer in question may defend his or her position. The officer in question should step out as the Executive Board discusses the concerns. All officers should then take an official vote to determine whether or not to allow the officer in question to serve another term and thus to hold an election for that position at the immediate next general meeting. If a concern with a particular officer shall arise at any time during a semester, the Executive Director shall be informed of this and shall lead in addressing the issue at the immediate next Executive Board meeting and deal accordingly.

GlobeMed The Global Medical Relief Program of UMKC